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It’s important to organize your security strategy for data to stay current with most recent regulations and best practices. Implementing a solid plan in place will increase confidence between employees and customers, while helping you avoid costly fines for noncompliance.
A solid plan for data protection starts with a thorough list of the information in your company. This allows you to categorize information by kind, location and accessibility. Some types of information, like PHI (personal health information) and financial or credit card details, are more vulnerable than other kinds. You can then prioritize security measures based on the criticality and sensitivity of the information.
Find out who has access. This includes employees at branch offices, contractors who assist in the operation of your network, as well as those who work remotely and use equipment like digital copiers, inventory scanners and smartphones. You should consider restricting their access to the minimum needed for their work, such as only keeping the credit card details of customers on file when necessary.
Then, make sure your facilities are equipped with cameras with motion sensors and night vision to spot unauthorised entrants into file servers, archives or backups. This will be useful for the detection of people who are taking photos of monitors and whiteboards containing sensitive information. It can also assist to identify employees who haven’t properly logged out.
It is also crucial to communicate your company’s policies procedures, company values and procedures effectively. Train your employees to recognize security threats like frauds that target passwords and encourage them to report suspicious behavior.