Online board meetings are becoming a regular feature of the current world of nonprofits, with the amount and number increasing as more boards take advantage of video-based meetings. Some believe that face-to-face meetings are more beneficial. However, it’s important to understand how to use virtual technology to facilitate productive discussion and decision-making.
1. Utilize a board-meeting tool that is simple to use.
There are a variety of online video conferencing platforms, including free and low-cost options, to host your virtual board meeting. It is important to select a platform that works for everyone in your board. If your board members are spread across the country, or even the globe, it is recommended to include a screen-sharing feature. If your board has a limited budget, consider phone conference options that only offer audio for those who don’t have video capabilities.
2. Begin the meeting by establishing the agenda in a concise manner.
A shorter agenda can help the flow of your gathering and keeps the agenda from getting too long. It allows you to focus on only the most important issues and ensures that everyone gets the opportunity to speak.
3. Set the meeting up at an hour that is convenient for all attendees.
You’ll need to take into consideration the location of your board https://justboardroom.com/7-tips-for-asking-for-a-meeting-availability/ members, as well as the time that they can attend the meeting. You should also consider other factors that could influence their attendance including early or late mornings, busy commutes, or common breaks.