The preparation of your board meeting requires time. The most serious boards are about their board meetings and make sure that they are conducted smoothly. They plan meetings in advance, so that board members a chance to accept the meetings (and often, to negotiate their calendars). Board members are extremely busy and could be on multiple boards and teams. Therefore, coordinating https://www.boardmeetingsonline.blog/organizing-and-preparing-for-your-board-meeting/ with their assistants and individuals to ensure that they attend the board meeting is crucial.
As part of the preparations for the board meeting, it’s important to ensure that you have all the items before the meeting. The agenda that you have finalized and the board packet should be sent out approximately a week prior to the date of the meeting. This will allow Board Members to be able to read and absorb the material to be able to ask questions when they come to the board meeting.
Additionally, on the day prior to the board meeting, it’s an excellent idea to schedule up a few short meetings with your Board members or their assistants to ensure that they are ready for the meeting. This will let you quickly address any issues that may arise, for example, when there are slides that have been updated that need to be distributed prior to the meeting.
It is also a great idea to spend time reflecting on why you are on the board. This will keep you focused throughout the board meeting and make sure that you’ve covered all of the relevant issues.