If board meetings are managed properly, they can be essential to moving your business toward its goals. However, coordinating a board meeting is not without challenges. It is important to plan ahead and set realistic time limits for each agenda item.
Call your board meetings to order. This is a great method to ensure that everyone is in attendance and that the meeting is sufficient quorum (which could vary depending on the size of your board).
Facilitate the dialogue so that each director has equal time on air. This is especially important when discussing complicated or controversial issues. A handful or a few people dominating the conversation can limit the diversity of voices and may lead to rushed decisions which lack board buy-in.
Make sure you have a clear decision-making process before the meeting, including how board will evaluate the pros and cons of each proposal. This will ensure that the discussion stays productive and focused. If you cannot reach a consensus, use an option for voting, like a majority vote.
It’s important to establish actions to take. These are the specific responsibilities that arise from the discussions and decisions made during the meeting, for example, finding information needed for an ongoing project or determining the future steps for implementing the new strategy. The fact that you finish on time is a sign of respect for your directors’ precious time and demonstrates that you are able to achieve the outcomes that the meeting called for.
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